LATEST:
Service Pack 2 for eSearch 3.2 is now available for download
NEW FEATURES
Find out what new features have been introduced in recent versions of eSearch:
SUPPORTED VERSIONS
eSearch v3.1 and v3.2 are currently supported, including all Service Packs for these versions.
All versions prior to v3.1 are not supported by Iron Mountain.
DE-SUPPORT NOTICE
As per our support policy, and previous notifications on this website, Iron Mountain hereby announce that support for version 3.0 has already expired.
We strongly recommend all users of v3.0 now upgrade to version 3.2.
Announcing the latest and most feature-rich release of eSearch for new installations and
upgrades from the previous version.
v3.2 is the latest release of eSearch, Iron Mountain's asset management product. It offers a wide variety of additional capabilities to make the task of managing physical assets and their associated metadata and attachments (electronic documents) easier and more efficient.
This software is now commercially available for new installations and upgrades. Please contact your account manager at Iron Mountain or Schlumberger Information Solutions (SIS) to obtain your software.
If you need technical assistance, please contact us.
LATEST: eSearch 3.2 Service Pack 2 is now available for download
This update includes nearly 30 quality improvements to eSearch 3.2 in the last 3 months.
Headline changes since the base release of v3.2.0 include:
Performance Improvements:
- Significant improvements in the memory handling of Web Server & Desktop Application during report generation: up to 80% reduction in the physical memory consumed by eSearch
- Significant performance improvement for bulk updating physical item information on a data set with a high volume of physical records
- Performance of displaying list of batches in Data Loader has been significantly improved
- Improved performance of deleting records from Input tables
Reporting:
- Better feedback now provided of the progress of report generation
- New 'Productivity' system audit report added to provide for all record change activity, with standard grouping options
- Report provided to show the number of physical items and meta-data records per datatype
Usability Improvements:
- Choosing one or more datatypes to search on in Web application is now more intuitive - can only search on selected datatypes
- Correct consistent alphabetical sorting of all data lists
- Improved usability of adding criteria to query form in Web application - criteria are now added when navigating off the field
- Resolved problem where queries with a large number of values (e.g. 100+) could not be handled
Data Loader:
- Include Physical Item Attributes (e.g. Store Barcode) for the unique record match in the Attachment Update feature
- Default option for Elements in the 'Load Element Data' step of the wizards is now 'No'
- Amending a child record using Ctrl-S has been added to the 'Amend Batch' functionality
- Uploading Batches now genuinely performed immediately when that option is selected (resolving the problem with time zones etc)
Bulk Edit:
- Removed the previous built-in delay for bulk edit jobs so that the 'execute immediately' option does now submit the job instantaneously
Active Directory Integration:
- Reconcile selected User Accounts between eSearch and Active Directory
Localisation:
- Updated the format and layout of the locale token files to facilitate much easier translation updates for new releases
Version 3.2 at a glance
eSearch v3.2 includes the following new features:
- Centralised report generation - generate, save and recall reports with charting capabilities, including system audit reports
- Retention Event management - import external events and apply retention simply by changing values in fields
- Customize the appearance of eSearch with a company logo and a chosen colour scheme
- Consistent right-click menu to select, copy & paste from all data lists & search results in Desktop & Web applications
- Search for Physical attributes in Find It Fast
- Refine the Query of a Multi-Level Search
- Data Loader support for Coding into Parent/Child Datatypes
- Easily add new language packs to eSearch deployments
- Technology upgrade - eSearch now supports Oracle 10.2, RedHat Linux and Solaris 10
Additional optional extras for v3.2:
- Integration with Microsoft Active Directory - login to eSearch with Windows user account credentials
- Administration Toolkit - powerful management dashboard for eSearch deployments
These optional extras are not included in the standard eSearch product - please contact us for details on how to upgrade your licence.
This version also includes a broad range of enhancements requested by customers, and further improvements to the quality and maturity of the product.
Benefits of these New Features
For more details on the information below, see the New Features section.
Report Generation
- Create a printable report of selected data in a choice of output formats
- Easily visualise a spread of values by including pie charts or bar charts in your reports
Report on System Audit Information
- Obtain reports on which users have been the most productive at coding new records
- Print reports on which users have been placing the most orders over a period of time
- Save reports on who has been searching on which datatypes over a period of time
- Generate and re-use repeatable reports based on various criteria such as the last 7 days or the previous month
Retention Event Management
- Manage Retention Event processing separately from the records being retained
- Import Retention Event details into eSearch from another source
- Update retention processing of many records across many datatypes is done by changing values in one table
Easily Assign Retention Policies to Records
- Assign retention to individual records in a datatype
- Assign retention by simply amending records of the datatype - no need to perform complex steps to apply retention policies
Customize the Application
- Customise the appearance of eSearch with a company logo and a chosen colour scheme
- Selected logo appears on all screens in Desktop and Web interfaces, and on formatted reports
Native Windows File Associations
- Open attachments and reports from eSearch using the application Windows has associated with each file type
- No longer need to list File Viewers in eSearch, but they can be used to override the Windows defaults
User Interface Improvements
- Copy & Paste from all data grids in Desktop and Web interfaces
- Support for standard keyboard selection keys (Shift, Ctrl) in Desktop application
- Easily filter displayed rows in all Desktop tables
- Run reports from any grid list in the Desktop application
New Search Capabilities
- Search for barcodes across Customers (for Data Centre users only)
- Search for Relative Dates - the last 7 days, the next 10 days etc.
- Include wildcards in date searches - e.g. search for all occurrences of the same month within a decade
Find It Fast Enhancements for Physical Attributes
- Find records anywhere in the system based upon values of fields in Physical Items
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Administration Toolkit (optional extra module)
- Powerful Management Dashboard to monitor and manage many aspects of eSearch deployments
- Monitor and configure Application Server services - check the health of the system
- Send real-time messages to users that appear in their eSearch session and which they can acknowledge
- Monitor a user’s SQL activity on eSearch, with option to terminate their session - improving the administrator's capability to support them
- Mark users as being inactive, and force a user's password to expire - helps to support your password policy, and to support users who have forgotten their password
- Generate reports on Login Activity - view, save & print users' historical session durations
- Additional reporting for Security Profile distribution and database indexing errors
Integration with Active Directory (optional extra module)
- Allow Windows users to access eSearch with their Windows domain credentials
- Add new users to eSearch by browsing list of Active Directory users
- Synchronise existing eSearch users with corresponding Windows accounts
Refine Query of Multi-Level Search
- Refine the Query of a Multi-Level Search, then save and reload the refinements
Order Enhancements
- Improved order workflow: specify one-time recipients and delivery addresses
- Fully customise the sort order of Pick Lists - then print in the sequence required
- Configure the Order Types users are allowed to access
- Clearer indication of finished orders with new 'Completed' group
Batch Input into Parent/Child Datatypes
- Code new records into eSearch in their 'box/file' or other relationship
Easier Localization
- Easily customise the language used in the eSearch applications by changing only the terms you need to (fully explained in the eSearch documentation)
- Distribute additional language packs, for use by all Desktop and Web users, simply by dropping files onto a central directory
Improved Performance
- Faster startup of Desktop application
Technology Upgrade
- Install eSearch on Oracle 10g databases
- Still supports installations & upgrades using Oracle 9i
- Note: this is the final eSearch release to support Oracle 9
- Deploy eSearch on Solaris 10 or RedHat Linux
eLearning Resources
- Comprehensive step-by-step tutorials of many new features and workflows, delivered as Flash movies integrated into eSearch
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Click on a feature title below to see more detail. Then click on a screenshot thumbnail to enlarge the image.
General Improvements to User Interfaces
- Customise the appearance of eSearch with a company logo and a chosen colour scheme
- Applies to all User Interfaces
- The configured company logo appears on all Reports
- Consistent right-click menu to select, copy & paste from all data lists & search results in Desktop & Web applications
- Desktop supports native Windows file associations for viewing attachments - no need to configure File Viewers for file types already recognised by Windows, but users can override Windows file associations in eSearch if required (using original file viewers mechanism)
- More consistent look and feel between GUI and Web applications
Report Generation
- Centralised report generation - generate reports from datatype search results with charting capabilities
- Output datatype search results as PDF, CSV, Excel, HTML, or previewed printout
- Generate reports on system audit information based on activity over a period of time
- Save and recall reports from a central menu
- Allocate permissions to users & departments for who can run saved reports
Enhancements to Retention Capabilities
- Assign retention to individual records in a datatype - was previously applied to whole datatype or all records in datatype matching a field value
- Assign retention by simply amending records of the datatype - no need to perform complex steps to apply retention
- Manage Retention Event processing separately from the records being retained - import external events into centralised Retention Event tables
- Update retention processing of many records across many datatypes, by simply changing values in one table
Search Improvements
- Search for Physical attributes in Find It Fast
- Refine the Query of a Multi-Level Search, then save and reload the refinements
- Search for Barcodes across Customers (for Data Centre users only)
- Search for relative dates and wildcards on all Date fields
New Features for Ordering
- Improved order workflow: specify one-time recipients and delivery addresses
- Fully customise the sort order of Pick Lists - then print in the sequence required
- Configure the Order Types users are allowed to access
- Clearer indication of finished orders - new 'Completed' group on 'Manage Orders' screen
Administration Toolkit
- Powerful Management Dashboard to monitor and manage many aspects of eSearch deployments:
- Configure Application Server services
- Send real-time messages to users’ sessions
- Monitor a user’s SQL activity
- Terminate user sessions centrally
- Inactivate / Re-activate user accounts
- Login Activity Reports - view, save & print users' historical session durations
- Grouped User Access Reports - view, save & print details of which users and datatypes have been granted each functional permission profile
- This module is an optional extra component, additional to the standard eSearch product
Integration with Active Directory
- Windows users can access eSearch using their Windows domain credentials
- Windows username & domain is pre-populated on login page - just enter password to login
- Add new users to eSearch by browsing list of Active Directory users
- Synchronise existing eSearch users with corresponding Windows accounts
- This module is an optional extra component, additional to the standard eSearch product
The following demonstrations are provided as animated Flash movies, showing step by step instructions for using the new features in eSearch 3.2.
To view these, you will need the Adobe Flash Player plug-in installed.
Click on the links below to download the demonstration, which will open in a new window.
Please wait while the selected video loads - the longer the duration of the demo, the longer it will take to open.
Alternatively you can choose to download a bundle of all demonstrations from the Download page.
These demos are all available as tutorials within the eSearch application, from the Browse Tutorials option on the Help main menu page.
General Overview
Introducing the General Improvements to Desktop & Web interfaces (10 minutes)
How to Customise the Appearance of eSearch (4 minutes)
How to Configure Common Tasks Options (4 minutes)
Reporting
Introduction to Report Generation in eSearch - Part 1 (8 minutes)
Introduction to Report Generation in eSearch - Part 2 (7 minutes)
Retention
Overview of Retention in eSearch 3.2 (PDF document)
Retention Event Management and Assignment (Part 1) (8 minutes)
Retention Event Management and Assignment (Part 2) (8 minutes)
Reporting Screenshots
Retention Screenshots
Search Screenshots
Order Screenshots
Admin Toolkit Screenshots
Active Directory Screenshots
